Privacy Policy

Effective Date: April 2025 | Last Revised: April 2025

Welburn Candles Private Limited (“Company,” “we,” “us,” or “our”) is dedicated to maintaining strict data privacy, commercial confidentiality, and robust security practices for all our global B2B procurement partners, international retail buyers, importers, and website visitors. As an ISO 9001:2015 and SA 8000 certified candle manufacturer, we treat all corporate inquiries, product specifications, custom scent formulations, and contract manufacturing details with absolute professional integrity.

This Privacy Policy outlines how we handle, protect, and process data when you access our online platform, request manufacturing quotations, or collaborate with our international export management team.

1. Information We Collect from Trade Partners

To evaluate manufacturing feasibility, provide accurate Requests for Quotation (RFQs), manage private label production, and execute export shipments, we collect information across three main categories:

• Corporate Contact & Business Information: Full name, official company email, corporate phone numbers, business address, target market region, and job title submitted during initial trade inquiries.
• OEM & Project Specifications: Custom fragrance oil requirements, vessel dimensions, private label artwork, estimated annual purchasing volumes, packaging preferences, and signed Non-Disclosure Agreements (NDAs).
• Technical & Automated Browsing Data: IP addresses, browser architecture, operating system data, referring URLs, and website interaction metrics collected standardly to optimize platform usability and security performance.

2. Commercial Use of Collected Information

We process collected corporate data strictly for legitimate operational, regulatory, and contract fulfillment purposes, including:

• Assessing contract manufacturing feasibility, calculating unit costs, and generating official B2B supply agreements.
• Formulating custom wax blends, executing laboratory burn testing, and verifying IFRA, REACH, CLP, or SDS regulatory documentation.
• Coordinating export logistics, container loading schedules, Certificates of Origin, Bills of Lading, and international customs clearance paperwork.
• Ensuring complete compliance with global export compliance frameworks, anti-fraud regulations, and ISO quality management standards.

3. Non-Disclosure & Intellectual Property Protection

We recognize that custom vessel molds, private label packaging designs, and proprietary fragrance formulations represent valuable corporate assets for our clients. Welburn Candles maintains strict operational policies to safeguard your trade secrets:

• Zero Data Commercialization: We never sell, rent, license, or trade client directories, procurement manager contacts, or transaction histories to any third parties.
• Proprietary Design Safeguards: Client-owned artwork, branded packaging solutions, and custom fragrance profiles remain the exclusive intellectual property of the purchasing brand.
• Restricted Third-Party Access: Information is shared only with verified operational partners (e.g., accredited third-party testing laboratories, accredited ocean freight forwarders) under binding non-disclosure obligations.

4. Cookies and Web Analytics

Our website utilizes necessary technical cookies and basic analytical tools to evaluate traffic patterns and maintain site performance. Visitors maintain total control over cookie settings within their individual web browser configurations. Technical cookies deployed on our platform do not track confidential commercial data across external sites.

5. Industrial Data Security & Systems Integrity

We deploy enterprise-grade administrative, technical, and physical security controls to defend your business records against unauthorized access, loss, data breaches, or disclosure. Online communication channels utilize standardized SSL/TLS encryption protocols, and internal access to project files is restricted strictly to designated export project officers.

6. International Data Governance

As a global exporter distributing across the United States, European Union, United Kingdom, Middle East, and Asia-Pacific regions, business data may be processed across secure corporate servers. All cross-border data procedures strictly align with international corporate governance standards and regional privacy laws.

7. Your Corporate Rights & Choices

Sourcing personnel and corporate entities hold complete authority over their business data records. You retain the right to:

• Request comprehensive records of corporate contact details stored within our administrative systems.
• Update, modify, or request complete removal of trade contact details and project files upon contract completion.
• Opt out of non-essential trade communications, catalog updates, or B2B export updates at any time.

8. Revisions to This Privacy Policy

Welburn Candles reserves the right to update this Privacy Policy periodically to align with evolving global privacy regulations, operational guidelines, or legal requirements. Revisions will be published on this page alongside an updated effective date.

9. Data Compliance Contact Details

If you have any questions regarding our trade privacy policies, confidentiality procedures, or wish to exercise data management rights, please contact our data compliance office:

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